- Procurement Officer
TERMS OF REFERENCE (TOR)- PROCUREMENT OFFICER FOR FAWE RWANDA CHAPTER
1.Background
The Forum for African Women Educationalists (FAWE) is a membership-based Pan-African Non-Governmental Organization that operates through 34 National Chapters in 33 countries in Sub-Saharan Africa to promote girls’ and women’s education. FAWE’s vision, mission and goal focus on quality education for girls and women socio-economic empowerment. FAWE Rwanda is one of 33 national chapters. FAWE Rwanda Chapter was started in 1997 and since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.
FAWE Rwanda is seeking a qualified Procurement Officer to support the organization in achieving its mandate through the effective procurement of goods and services for the period of 3 years renewable upon performance and availability of funds.
2. Purpose of the Job
The Procurement Officer will provide operational and technical support in planning, coordinating, implementing, monitoring, and reporting procurement activities within FAWE. The position will ensure that procurement is conducted efficiently, transparently, competitively, and in compliance with FAWE regulations, procurement policies, procedures, and applicable standards. The Officer will ensure that all procurement activities are properly processed, documented, and recorded in Microsoft Dynamics 365.
3. Key Responsibilities and Duties
The Procurement Officer will:
- Coordinate procurement activities from planning through contract award using Microsoft Dynamics 365.
- Prepare and monitor the annual procurement plan and related procurement estimates in consultation with relevant departments.
- Develop, execute, and administer simple procurements for works, goods, and services in accordance with FAWE regulations, policies, and approved procedures.
- Ensure timely implementation of procurement activities in line with approved plans, project schedules, budgets, and organizational priorities.
- Maintain, review, and update the organization’s procurement policy, procedures, and guidelines.
- Provide technical and policy advice and guidance to management, staff, project teams, and other stakeholders on procurement matters.
- Ensure compliance with procurement policies and promote transparency, accountability, fairness, integrity, competitiveness, and value for money.
- Prepare procurement cases and supporting documentation for submission to relevant authorities for approval.
- Assist in preparing and distributing invitations to tender, requests for quotations, requests for proposals, and other solicitation documents.
- Assist in managing bidding, proposal opening, evaluation, clarification, and award processes in accordance with approved procedures.
- Prepare draft contracts for assigned procurements for review and approval by authorized officers.
- Serve as Secretary to the Internal Tender Committee and ensure that minutes, decisions, recommendations, and supporting documents are properly recorded and filed.
- Ensure that procurement documentation is complete, accurate, and maintained separately for each tender/procurement.
- Conduct regular market surveys to identify new suppliers, products, services, and prevailing market prices.
- Maintain accurate supplier information and support supplier assessment and performance monitoring.
- Track purchase orders and follow up with suppliers to ensure timely delivery of goods and services.
- Review invoices against purchase orders, contracts, delivery notes, and evidence of receipt before processing payment documentation.
- Liaise with Finance and relevant departments to facilitate timely supplier payments and resolve procurement discrepancies.
- Prepare monthly procurement status reports, including purchase order status, and quarterly procurement reports for submission to the Finance and Administration Manager.
- Maintain complete and up-to-date procurement records and ensure they are readily available for audit and management review.
- Ensure all procurement activities and transactions are properly processed and updated in Microsoft Dynamics 365.
- Monitor ERP procurement workflows and follow up on pending approvals and transactions.
- Ensure effective communication and exchange of procurement information between FAWE and suppliers, departments, project teams, and other relevant stakeholders.
- Perform any other related duties and responsibilities assigned by the supervisor.
4. Academic Qualifications and Experience
The candidate should meet the following requirements:
- Master’s or Bachelor’s Degree in Procurement/Purchasing, Supply Chain/Supply Management, Logistics Management, Business Administration/Management, or a related field, with a minimum of three (3) years of relevant work experience in government, international organizations, NGOs, or large public/private sector organizations.
- Experience with web-based management or ERP systems, particularly Microsoft Dynamics 365, is an added advantage. Experience in an NGO, international organization, government institution, or donor-funded environment is desirable.
5. Required Skills and Competencies
The successful candidate should possess:
- Good understanding of procurement policies, procedures, compliance, and ethical standards.
- High level of accountability, integrity, confidentiality, and attention to detail.
- Ability to communicate clearly and professionally.
- Ability to prioritize tasks and work effectively under pressure.
- Learning orientation and willingness to adapt to new systems and procedures.
- Strong problem-solving and analytical skills.
- Good computer skills, including proficiency in Microsoft Office and ERP systems.
- Ability to use Microsoft Dynamics 365 effectively for procurement processing, tracking, and reporting.
6. Key Performance Areas
The Procurement Officer’s performance will be assessed based on:
- Timely implementation of the approved procurement plan.
- Compliance with FAWE procurement policies, regulations, and procedures.
- Accurate and effective use of Microsoft Dynamics 365.
- Timely processing of procurement requests, tenders, purchase orders, contracts, and payment documentation.
- Proper maintenance and filing of procurement records.
- Timely delivery and follow-up of procured goods and services.
- Quality and timeliness of monthly and quarterly procurement reports.
- Effective supplier and stakeholder coordination.
- Effective support to the Internal Tender Committee and procurement evaluation processes.
- Promotion of transparency, accountability, efficiency, integrity, and value for money.
7. Reporting Line and Working Relationships
The Procurement Officer will report to the Finance and Administration Manager and will work closely with relevant departments, project teams, suppliers, service providers, evaluation committees, the Internal Tender Committee, and other authorized stakeholders.
8. Accountability and Ethical Standards
The Procurement Officer shall maintain high standards of integrity, confidentiality, impartiality, transparency, professionalism, and accountability. The Officer shall avoid conflicts of interest and ensure that all procurement processes are conducted fairly, efficiently, and in accordance with FAWE regulations, policies, procedures, and approved standards.
9. Job application procedures
-
- Application letter addressed to FAWE Rwanda Executive Director and Education certificates (combined in pdf);
- Recent Curriculum Vitae (CV)with three referees with proven work Experience including service certificate (combined in pdf).
- Highly qualified candidates should send their cover letter; well detailed CV and copies of degrees and certificates.
How to Apply
Interested candidate should submit their application no later than 15th October 2026. Please click on the “Apply” button to complete your application.
Only shortlisted candidates will be contacted.
Click here to visit the source for application
2. Human Resources Officer
TERMS OF REFERENCE (TORs) FOR RECRUITING HUMAN RESOURCE OFFICER FOR FAWE RWANDA CHAPTER
1. Background
The Forum for African Women Educationalists (FAWE) is a membership-based Pan-African Non-Governmental Organization that operates through 34 National Chapters in 33 countries in Sub-Saharan Africa to promote girls’ and women’s education. FAWE’s vision, mission and goal focus on quality education for girls and women socio-economic empowerment. FAWE Rwanda is one of 33 national chapters. FAWE Rwanda Chapter was started in 1997 and since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.
FAWE Rwanda Chapter would like to recruit a Human Resource Officer for an initial period of three years, renewable based on performance and availability of Funds, with a probationary period of three months. Details of the position are provided below:
Position: Human Resources Officer
Reports to: Executive Director
2. Job Purpose
The core purpose of the Human Resources Officer is to support the Executive Director in the effective management and administration of the organization’s human resources. The position is responsible for supporting staff recruitment and onboarding, maintaining personnel records, coordinating staff performance management and capacity-building initiatives, administering staff welfare and benefits, and ensuring compliance with FAWE Rwanda’s human resources policies, procedures, and applicable employment regulations. The Human Resources Officer will also promote gender-responsive, equitable, and inclusive human resource practices aligned with FAWE Rwanda’s mission of advancing girls’ and women’s education and empowerment, while championing organizational values, staff wellbeing, safeguarding, and professional excellence.
3. Key Responsibilities
- Serve as the focal point for the Human Resources function within the organization and provide timely HR support to management and staff.
- Support workforce planning and ensure the effective implementation, interpretation, and continuous improvement of HR policies, procedures, systems, and practices.
- Support strategic workforce planning, succession planning, and talent management initiatives to ensure the organization attracts, develops, and retains high-performing employees.
- Coordinate end-to-end recruitment and selection processes, including developing job descriptions, preparing vacancy announcements, shortlisting candidates, coordinating interviews, conducting reference checks, facilitating onboarding, and ensuring timely updates of employee information in the ERP system.
- Maintain accurate, complete, and confidential employee records, including personnel files, staff databases, employment contracts, leave records, attendance records, and other HR documentation, ensuring that relevant information is properly maintained in the ERP system.
- Coordinate the staff performance management process in collaboration with Department Heads, including performance planning, objective setting, performance appraisals, feedback, and follow-up on performance improvement and development plans.
- Support employee engagement and welfare initiatives, address workplace concerns appropriately, and promote a positive, respectful, inclusive, and productive working environment.
- Coordinate staff wellbeing initiatives and promote a healthy work environment through wellness programs, psychosocial support initiatives, and work-life balance practices.
- Work with management to identify staff capacity-building and professional development needs and coordinate relevant training, staff orientation, coaching, mentoring, and other learning and development initiatives.
- Develop and implement annual staff learning and development plans to strengthen organizational capacity and support career growth.
- Collaborate with the Finance and Administration Department to provide accurate and timely HR information for payroll processing and ensure the effective administration of employee benefits in accordance with organizational policies, with relevant transactions and records maintained through the ERP system.
- Monitor and administer staff attendance, leave, and other absences, ensuring compliance with approved policies and procedures and maintaining accurate records through the ERP system.
- Ensure compliance with applicable HR policies, procedures, and employment legislation, including FAWE Rwanda policies and relevant labor laws and regulations in Rwanda.
- Coordinate the implementation of safeguarding, prevention of sexual exploitation and abuse (PSEA), anti-harassment, and child protection policies, ensuring staff awareness and compliance with organizational standards.
- Prepare and submit regular HR reports to the Executive Director and provide management with accurate and timely HR information on staffing levels, recruitment, turnover, leave, attendance, performance, training, employee welfare, and other relevant HR matters.
- Analyse workforce data and HR trends, including staff turnover, recruitment efficiency, retention, training effectiveness, and employee engagement, to support evidence-based management decisions.
- Facilitate effective HR communication by communicating HR policies, procedures, benefits, and organizational decisions to staff and providing appropriate guidance and clarification on HR-related matters.
- Coordinate employee lifecycle processes, including induction, probation monitoring, confirmation, promotion, transfer, resignation, termination, exit interviews, clearance, and separation procedures.
- Provide HR advisory support to management and employees on HR policies, employee relations, performance management, and other employment-related matters, while supporting the fair, consistent, and confidential resolution of workplace issues.
- Identify and monitor HR-related risks and recommend appropriate mitigation measures to ensure organizational effectiveness and compliance.
- Ensure confidentiality and proper management of employee data by safeguarding personnel information, maintaining secure HR records, and ensuring that access to confidential employee information is restricted to authorized personnel in accordance with organizational policies and applicable data protection requirements.
4. Reporting and Working Relationships
The Human Resources Officer will report to the Executive Director or designated supervisor and will work closely with programme, finance, administration, and other departments to ensure effective human resource management across the organization.
5. Qualifications and Experience
- A bachelor’s degree in human resources management, Business Administration (Specialization in Human Resource Management), or a related field with at least 5 years of relevant experience in human resources management, preferably within an NGO or similar organization.
or
- A master’s degree in human resources management, Business Administration (Specialization in Human Resource Management), or a related field with at least 2 years of relevant experience in human resources management, preferably within an NGO or similar organization.
- Professional certification in Human Resources Management is an added advantage.
- Training or certification in safeguarding, child protection, gender equality, diversity and inclusion, or organizational development will be an added advantage.
- Good knowledge of employment practices, HR policies, and applicable labor laws in Rwanda.
- Experience in recruitment, talent management, performance management, employee relations, learning and development, safeguarding compliance, and HR administration.
- Strong communication, interpersonal, organizational, and problem-solving skills.
- Good computer skills, including proficiency in Microsoft Office and HR information systems.
- High level of integrity, confidentiality, professionalism, and attention to detail.
6. Key Competencies
The Candidates should have the following key competencies:
- Human resource management and administration,
- Recruitment and talent management,
- Employee relations,
- Performance management,
- Training and capacity development,
- Strategic workforce planning,
- Leadership and people management,
- Coaching and mentoring,
- Organizational development,
- HR analytics and data-driven decision-making,
- Gender-responsive human resource management,
- Diversity, equity and inclusion,
- Safeguarding and child protection,
- Change management,
- Risk management and compliance.
- Communication and interpersonal skills,
- Planning and organizational skills,
- Conflict management and problem-solving,
- Confidentiality and integrity,
- Teamwork and collaboration.
- Commitment to girls’ education, women’s empowerment, gender equality, and safeguarding principles.
7. Key Deliverables
The Human Resources Officer will be expected to deliver:
- Accurate and up-to-date personnel records and HR databases (ERP-Microsoft Dynamics 365).
- Timely and well-coordinated recruitment and onboarding processes.
- Effective implementation of staff performance management processes.
- Regular HR reports submitted to management.
- Effective administration of staff leaves, benefits, and welfare.
- Coordinated staff training and capacity-building activities.
- Compliance with HR policies and applicable employment regulations.
- A professional, supportive, and productive working environment.
- Annual staff learning and development plan implemented.
- Quarterly HR workforce analytics reports submitted to management.
- Staff well-being and engagement initiatives effectively coordinated.
- Safeguarding and PSEA compliance measures implemented and monitored.
- Updated succession planning and talent management records maintained.
- Gender-responsive and inclusive HR practices promoted across the organization.
8. Duration and Terms of Employment
The appointment will be for an initial period of three years, renewable based on performance and availability of Funds with a probationary period of 3 months)
9. Remuneration and Benefits
FAWE Rwanda Chapter offers a competitive remuneration package commensurate with the successful candidate’s qualifications, skills, and relevant professional experience. The benefits package includes medical insurance, pension contributions, maternity leave, airtime allowance, and annual leave, in accordance with FAWE Rwanda’s policies and applicable employment regulations
10. Job application procedures
- Application letter addressed to FAWE Rwanda National Coordinator and Education certificates (combined in pdf);
- Recent Curriculum Vitae (CV) with proven work Experience including three referees (combined in pdf).
- Highly qualified candidates should send their cover letter; well detailed CV and copies of degrees and certificates.
How to Apply
Interested candidate should submit their application no later than 15th October 2026. Please click on the “Apply” button to complete your application.
Only shortlisted candidates will be contacted.
Click here to visit the source for application
3.Programs Coordinator
TERMS OF REFERENCE (TORs) FOR RECRUITING PROGRAMS COORDINATOR FOR FAWE RWANDA CHAPTER
1.Background
The Forum for African Women Educationalists (FAWE) is a membership-based Pan-African Non-Governmental Organization that operates through 34 National Chapters in 33 countries in Sub-Saharan Africa to promote girls’ and women’s education. FAWE’s vision, mission and goal focus on quality education for girls and women socio-economic empowerment. FAWE Rwanda is one of 33 national chapters. FAWE Rwanda Chapter was started in 1997 and since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.
FAWE Rwanda Chapter would like to recruit a Programme Coordinator for an initial period of three years, renewable based on performance and resource availability with a probationary period of three months. The details of the position are provided below:
Position: Programs Coordinator
Reports to: Executive Director
Direct reports: All Programs officers
Job Purpose: The core purpose of “Programs Coordinator” (PC) is to support Executive Director in designing programs, funds mobilization, day-to-day supervision of programs implementation, and reporting of programs activities. The Program Coordinator will provide strategic leadership and oversight for program development, resource mobilization, implementation, monitoring, and reporting. The incumbent will also support organizational planning, decision-making, partnership development, and institutional growth while ensuring delivery of high-quality programs aligned with FAWE Rwanda’s strategic objectives.
2. Duties, responsibilities and performance areas
The duties, responsibilities and performance areas are as follows:
Programs design Weight: 20%
- Coordinate the compilation of data and information necessary for the formulation of FAWE strategic Plan and annual action plans.
- Initiate programs and design logframe thereof: programs objectives, assumptions, SMART goals, target results, outputs, outcomes, performance indicators, programs activities, staffing requirements, programs inputs &budgets, monitoring & evaluation, risks & mitigation thereof etc.
- Design effective programs monitoring & evaluation system: procedures, frequency, etc; and ensure effective implementation thereof.
Funds mobilization Weight: 40%
- Coordinate the development and submission of funding proposals, ensuring that proposals are aligned with organizational priorities, programme objectives, donor requirements, and submission timelines.
- Collaborate with the Fundraising Officer and relevant programme teams to develop high-quality, compelling, and tailored grant proposals that effectively communicate the organization’s impact, needs, and value proposition.
- Identify and research potential funding opportunities, including grants, institutional donors, corporate partnerships, and other resource mobilization opportunities, while maintaining an up-to-date funding pipeline and tracking proposal deadlines.
- Support the Executive Director in funding negotiations and donor engagements, including discussions on funding terms, partnership arrangements, budgets, and other relevant conditions with prospective funding partners.
- Build and maintain strong, long-term relationships with individual donors, corporate partners, institutional funders, and community supporters, ensuring regular engagement, effective communication, and appropriate donor stewardship.
- Develop and maintain strategic partnerships with government institutions, development agencies, private sector actors, and other stakeholders to advance FAWE Rwanda’s mission and sustainability
Programs implementation Weight: 30%
- Conduct regular assessments of risks that may affect programme implementation and, in consultation with the Executive Director (ED), recommend and implement appropriate risk mitigation measures.
- Provide day-to-day oversight and supervision of programme activities, ensuring effective implementation in line with approved plans and objectives.
- Oversee program budget implementation and expenditure tracking in collaboration with the Finance Department, ensuring accountability and efficient utilization of resources
- Provide technical guidance, mentorship, and support to programme staff to strengthen programme implementation and performance.
- Coordinate the activities of programme staff and facilitate effective collaboration across different programme areas.
- Ensure the quality, effectiveness, and timely delivery of programme interventions in accordance with established standards and organizational objectives.
- Ensure that all program activities are implemented in compliance with FAWE policies, procedures, strategic priorities, and applicable funding partner requirements and regulations.
- Ensure safeguarding, child protection, gender equality, and Protection from Sexual Exploitation, Abuse and Harassment (PSEAH) principles are integrated into program planning and implementation.
- Support the Executive Director in assessing and evaluating the performance of programme staff, including identifying capacity-building needs and recommending appropriate performance improvement measures.
- Provide ongoing guidance, constructive feedback, and mentorship to programme staff, and identify and facilitate appropriate capacity-building and professional development opportunities based on identified needs
Programs reporting Weight: 30%
- Coordinate and manage the reporting process by guiding programme staff on reporting requirements, setting deadlines, collecting reports, and ensuring timely submission of accurate and complete information.
- Review, verify, consolidate, and analyze programme reports in coordination with M&E staff, ensuring that reported results are supported by reliable data and clearly reflect progress, achievements, challenges, lessons learned, and gaps.
- Prepare and submit consolidated programme reports to Executive Director, and donors; provide feedback to programme staff, maintain reporting records, and follow up on outstanding actions and documentation.
- Ensure regular reporting of programs activities: (weekly, monthly, quarterly, annually – as applicable).
- Ensuring full compliance with funding partners’ reporting requirements, and funding agreement provisions.
3. Person specifications Academic & professional qualifications
- Master’s degree in any of the following disciplines awarded by an accredited university: Project Management, Development studies, Social Sciences, Development Economics and related fields experience.
- A recognized professional certification in Project Management, such as PMP or an equivalent internationally recognized qualification is an added advantage
4. Essential experience
- At least 7 (seven) years working experience managing multiple and concurrent donor funded programs; most of which with senior managerial responsibilities such as strategy formulation, program design, staff supervision, program budget management.
- Proven experience in raising funds through various ways including writing fundable projects (please provide evidence for this)
- Demonstrated experience leading and supervising multidisciplinary teams in a development organization.
- Proven experience engaging with government institutions, development partners, donors, and other key education-sector stakeholders.
- Experience implementing programs related to education, gender equality, girls’ empowerment, youth development, or social inclusion.
- Proven experience in Non-Governmental Organizations or public sector donor-funded development programs.
5. Essential knowledge
- Sound understanding of development partnerships, financial resources mobilization, donor strategies, governmental and international relations.
- Awareness of the universal Sustainable Development Goals (SDGs); in particular, the call for “ending poverty”, “gender equality”, and “quality education”.
- In-depth understanding of development concepts, methodologies and techniques including demonstrated understanding of gender issues in development, alleviation of poverty through skills development and empowerment.
- Excellent understanding of project management cycle and project appraisal methodologies.
- Strong knowledge of Monitoring and Evaluation (M&E) and quality assurance methodologies.
- Knowledge of Monitoring, Evaluation, Accountability and Learning (MEAL) principles and evidence-based program management.
- Good understanding of safeguarding, gender mainstreaming, social inclusion, and child protection principles in development programming.
6. Essential skills and Abilities
The candidate should possess the following skills and competencies:
- Strong leadership and supervisory skills, with the ability to lead, motivate, mentor, and manage teams to achieve organizational objectives.
- Team management and staff development skills, including performance management, coaching, delegation, and capacity building.
- Analytical and problem-solving skills, with the ability to assess complex issues and develop practical solutions.
- Strategic thinking and planning skills, with the ability to align program implementation with organizational goals and priorities.
- Negotiation and influencing skills, with the ability to build consensus and foster productive partnerships.
- Conflict management, stakeholder engagement, and networking skills.
- Effective time management and organizational skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills, both oral and written.
- Proficiency in English, including strong report writing, proposal writing, and documentation skills.
- Proficiency in Microsoft Office applications, including MS Word, Excel, and PowerPoint.
- Strong public speaking and presentation skills.
- Ability to multitask and manage multiple projects simultaneously in a dynamic environment.
- Ability to work collaboratively as a member of the Senior Management Team (SMT) and contribute to organizational decision-making and strategic direction.
- High levels of integrity, professionalism, accountability, and results orientation
- Strong partnership-building and stakeholder management skills.
- Ability to analyze program data and evidence to inform strategic decisions and improve program performance.
- Proficiency in digital collaboration, program management, and data analysis tools.
7. Key Deliverables
- Develop quality programme plans (Annually Action Plan) aligned with FAWE Rwanda’s priorities.
- Prepare Annual action plan, log frames, budgets, and implementation plans.
- Identify and follow up on potential funding opportunities.
- Coordinate the preparation and submission of funding proposals on time.
- Maintain good relationships with donors and funding partners.
- Coordinate and supervise programme activities and staff.
- Provide technical guidance, mentorship, and feedback to programme staff.
- Identify staff training and capacity-building needs and support their development.
- Monitor programme progress, results, risks, and quality of implementation.
- Ensure programme activities comply with FAWE policies and donor requirements.
- Prepare accurate and timely programme reports for management and donors.
- Maintain proper programme records and follow up on reporting and implementation actions.
- Prepare Quarterly and annual consolidation activities report for the organization
- Provide strategic leadership and direction for program implementation, ensuring alignment with FAWE Rwanda’s vision, mission, and strategic objectives.
- Contribute to organizational planning, decision-making, and performance management as an active member of the Senior Management Team (SMT).
- Lead and strengthen a high-performing program team by promoting accountability, collaboration, innovation, and a results-oriented culture.
- Represent FAWE Rwanda in strategic meetings, partnerships, networks, and relevant sector coordination forums.
- Support organizational risk management, resource mobilization, and institutional development initiatives to enhance program sustainability and impact.
- Ensure program budgets are effectively managed and utilized in accordance with approved plans, organizational policies, and donor requirements.
- Ensure integration of safeguarding, gender equality, and inclusion principles across all programs and projects.
- Oversee staff performance management processes, including goal setting, performance reviews, and implementation of professional development plans.
- Ensure effective coordination across departments to promote integrated program delivery and achievement of organizational objectives.
8. Remuneration package and benefits
Remuneration and Benefits: FAWE Rwanda Chapter offers a competitive remuneration package commensurate with the successful candidate’s qualifications, skills, and relevant professional experience. The benefits package includes medical insurance, pension contributions, maternity leave, an airtime allowance, and one month of annual leave, provided in accordance with FAWE Rwanda’s policies and applicable employment regulations.
9. Job application procedures
- Application letter addressed to FAWE Rwanda Executive Director and Education certificates (combined in pdf);
- Recent Curriculum Vitae (CV) with proven work Experience including three referees (combined in pdf).
- Highly qualified candidates should send their cover letter; well detailed CV and copies of degrees and certificates.
How to Apply
Interested candidate should submit their application no later than 15th October 2026. Please click on the “Apply” button to complete your application.
Only shortlisted candidates will be contacted.
Click here to visit the source for application
4. Monitoring, Evaluation and Learning (MEL) Specialist
Monitoring, Evaluation and Learning (MEL) Specialist
1. Position Information
- Job Title: Monitoring, Evaluation and Learning (MEL) Specialist
- Organization: FAWE Rwanda
- Duty Station: Kigali, Rwanda, with travel to programme implementation areas
- Reports to: Executive Director
- Works closely with: Programme, Finance, Communications, Resource Mobilization and Advocacy teams; FAWE Regional Secretariat; implementing partners; government institutions; research institutions; and development partners
- Contract Type: Full-time
- Grade/Level: Specialist
2. Job Purpose
The MEL Specialist will provide strategic and technical leadership in performance measurement, evidence generation, learning and adaptive management across FAWE Rwanda. The role will lead an integrated MEL system to track strategic and programme results, strengthen data quality and accountability, assess programme effectiveness, outcomes and contribution to impact, and translate evidence into programme improvement and policy influence. The Specialist will strengthen FAWE Rwanda as a results-oriented learning organization by ensuring credible evidence informs decision-making and results are effectively communicated to management, governance structures, partners and other stakeholders.
3. Key Responsibilities
3.1 Strategic MEL Leadership and Performance Management – Weight 30%
- Lead the development, implementation and continuous improvement of FAWE Rwanda’s integrated MEL system, ensuring alignment with the Strategic Plan, annual plans, project frameworks, donor requirements and FAWE regional frameworks.
- Translate strategic and programme priorities into robust results frameworks with clear indicators, baselines, targets, milestones and means of verification.
- Monitor implementation and performance of the Strategic Plan and programme portfolio against agreed results and targets, identifying trends, performance gaps, implementation bottlenecks, risks and emerging opportunities.
- Facilitate periodic performance reviews and provide strategic advice to management and programme teams on corrective actions, programme effectiveness and evidence-informed decision-making.
- Strengthen integration of results-based management and MEL throughout the programme cycle, ensuring measurement extends beyond activities and reach to outcomes, quality, sustainability and contribution to change.
3.2 Data, Research, Evaluation and Evidence Generation- Weight 20%
- Establish and maintain robust systems for collecting, managing, analysing and safeguarding high-quality quantitative and qualitative programme and institutional data.
- Lead baselines, assessments, surveys, tracer studies, evaluations and other strategic research, ensuring methodological quality and credibility of findings.
- Establish data quality assurance mechanisms, including routine verification and periodic assessments, to ensure data accuracy, completeness, consistency, validity and timeliness.
- Analyse programme and research data to identify trends, disparities, evidence gaps and differential outcomes, including who benefits, who may be left behind and why.
- Generate credible evidence on the effectiveness, relevance, outcomes, sustainability and scalability of FAWE Rwanda’s interventions, including their contribution to longer-term change, to inform programming, resource mobilization, advocacy and strategic decision-making.
3.3 Organizational Learning, Knowledge Management and Evidence Use – 30 %
- Lead the organizational learning agenda and facilitate structured reflection, programme reviews and adaptive management processes that translate evidence and experience into improved practice.
- Identify, document and disseminate lessons, promising practices, innovations, implementation challenges and scalable approaches across FAWE Rwanda’s programmes.
- Develop high-quality performance reports, dashboards, evidence briefs, learning products and impact narratives for management, the Board, donors, partners and other stakeholders.
- Establish effective knowledge-management mechanisms that ensure MEL, research and programme evidence is systematically captured, accessible and used across the organization.
- Translate programme evidence and research into actionable recommendations and track their uptake in programme design, management decisions, advocacy, policy engagement and opportunities for replication or scale-up.
3.4 MEL Capacity, Gender Responsiveness and Partnerships -Weigh 20%
- Strengthen the MEL capacity of staff and implementing partners through coaching, mentoring, practical guidance and development of standardized tools and quality standards.
- Mainstream gender equality, equity, inclusion and safeguarding principles throughout monitoring, evaluation, research and learning processes.
- Ensure appropriate data disaggregation and participatory approaches that capture and analyse differential experiences and outcomes among girls, young women, persons with disabilities and other relevant groups.
- Build organization-wide ownership of MEL as a strategic management, accountability and learning function rather than primarily a reporting requirement.
- Strengthen technical collaboration and learning with FAWE Regional Secretariat, National Chapters, government, research institutions and other partners to improve evidence generation, knowledge exchange and use.
4. Qualifications, Experience and Competencies
The successful candidate should possess:
- A master’s degree in Monitoring and Evaluation, Statistics, Economics, Development Studies, Education, Public Policy, Social Sciences, Research Methods, Data Science or a related field.
- Additional professional certification in Monitoring and Evaluation, Results-Based Management or applied research will be an added advantage.
- At least 7 years of progressively responsible experience in monitoring, evaluation, research, learning, programme performance or results-based management, preferably within education, gender equality, girls’ empowerment, youth development or women’s economic empowerment programmes.
- Demonstrated expertise in designing and managing organizational and multi-project MEL systems, including theories of change, results frameworks, indicators, baselines, targets, MEL plans, data quality assurance and strategic performance reporting.
- Strong experience in designing, conducting or managing quantitative and qualitative research, surveys, assessments and evaluations, including quality assurance of externally commissioned studies, with demonstrated ability to analyse and translate findings into actionable recommendations.
- Strong analytical and digital capabilities, including proficiency in relevant tools such as Excel, Power BI/Tableau, SPSS, and KoboToolbox/ODK or comparable platforms, with experience in data visualization, dashboards and knowledge management considered an advantage.
- Demonstrated ability to facilitate organizational learning and adaptive management, including translating performance evidence, research findings and lessons into strategic and operational improvements.
- Excellent strategic thinking, analytical, problem-solving, communication and report-writing skills, with the ability to communicate complex evidence clearly to technical and non-technical audiences and constructively influence management, programme teams and partners.
- Strong interpersonal and collaborative skills, with demonstrated ability to work effectively across multidisciplinary teams and engage government, development partners, research institutions, implementing partners and other stakeholders.
- Demonstrated commitment to professional integrity, research ethics, data confidentiality, gender equality, inclusion and safeguarding, with the ability to apply gender-responsive and inclusive approaches throughout MEL processes.
5. Key Working Relationships
- Internal: The position is expected to work closely with the National Coordinator, Senior Management, Programme, Finance and Administration, Communications and Advocacy, Resource Mobilization and project teams, as well as relevant Board and governance structures, to strengthen performance management, accountability, evidence use and organizational learning.
- FAWE Network: Collaborates with the FAWE Regional Secretariat, other National Chapters and regional MEL, research and knowledge-management counterparts to promote strategic alignment, harmonized performance reporting, evidence generation, knowledge exchange and cross-country learning.
- External: Engages with government ministries and agencies, development partners, donors, implementing partners, educational institutions, research and academic institutions, consultants, evaluators, civil society organizations, communities, programme participants and alumni to strengthen evidence generation, research, evaluation, learning and evidence-informed programming.
How to Apply
Interested candidate should submit their application no later than 15th October 2026. Please click on the “Apply” button to complete your application.
Click here to visit the source for application
5. Safeguarding Officer
TERMS OF REFERENCE (TORs) FOR RECRUITING SAFEGUARDING OFFICER FOR FAWE RWANDA CHAPTER
1.Background
The Forum for African Women Educationalists (FAWE) is a membership-based Pan-African Non-Governmental Organization that operates through 34 National Chapters in 33 countries in Sub-Saharan Africa to promote girls’ and women’s education. FAWE’s vision, mission and goal focus on quality education for girls and women socio-economic empowerment. FAWE Rwanda is one of 33 national chapters. FAWE Rwanda Chapter was started in 1997 and since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.
FAWE Rwanda Chapter would like to recruit Safeguarding Officer for a period of 3 years renewable upon the performance and resource availability.
| Job Title: |
Safeguarding Officer |
| Job family: |
Technical |
| Reports to: |
Executive Director |
| Direct reports: |
None |
| Job Purpose: |
The core purpose of the IT Officer is to provide secure, reliable and innovative ICT services that enable FAWE Rwanda’s staff and programmes to operate effectively. The IT Officer will manage and support ICT infrastructure, digital systems, cybersecurity, data, IT assets and digital platforms. Provide technical support to projects and organizational initiatives, build staff digital capacity, and identify opportunities to leverage emerging technologies, automation and innovation to improve efficiency, programme delivery and organizational performance. |
3. Major responsibilities:
| Performance Areas. |
| Policy & Procedure |
Weight: 30% |
- Maintain, propose review, and propose updates to the organization’s Safeguarding Policy at least annually, or sooner if legislation, guidance, or organizational context changes.
- Ensure safeguarding procedures are clearly documented, accessible, and understood by all staff and volunteers.
- Ensure the policy is compliant with relevant national child protection and vulnerable adult legislation and guidance.
- Organize annual safeguarding refresher training and periodic briefings on safeguarding responsibilities and emerging risks.
- Promote a culture in which staff, volunteers, and program participants feel confident raising concerns without fear of reprisal.
- Act as the organizations’ primary safeguarding liaison with partner organizations, donors, and regulators where relevant.
- Work closely with HR on the recruitment process by ensuring safeguarding-related aspects are included throughout the process.
|
| Reporting and Case Management |
Weight: 35% |
- Act as the first point of contact for any safeguarding concern, disclosure, or allegation.
- Receive, log, and assess all safeguarding concerns using the organizations’ standard reporting form. Advise on the appropriate next steps for each concern received.
- Maintain a confidential, secure record-keeping system for all safeguarding concerns, actions taken, and outcomes.
- Refer to health, psychosocial, legal-aid and statutory child-protection or police services. Follow up on referred cases to ensure appropriate action has been taken.
- Report serious incidents to the Board of Directors, Senior Management or relevant governance body in a timely manner.
- Do not investigate a criminal allegation unless trained and designated as investigator, and never where the officer has a conflict of interest
- Maintain a secure, access-controlled record of concerns, actions and outcomes. Share information only with those who need it to protect, refer, investigate or meet a legal duty.
- Provide regular safeguarding reports at minimum, monthly to the Management or Board of Directors where required, summarizing concerns raised, trends, and actions taken, while preserving confidentiality of individuals involved.
- Offer survivor assistance in line with available services, whether or not there is an investigation, and do not make assistance conditional on the survivor supporting the case management process.
|
| Prevention, Training and Safe Programmes |
Weight: 25% |
- Ensure every staff member and volunteer completes safeguarding induction before unsupervised contact with participants, and in any case within 30 days of engagement, and completes an annual refresher.
- Brief consultants and visitors who will be in contact with participants. Keep a record of who has been briefed.
- Maintain at least one reporting route that a program participant can use without passing through the adult who may have harmed them, and make that route known in schools, clubs and offices.
- Support programme risk assessments before scholarships, mentoring, residential activities, transport of children, school clubs, research and media work proceed. High residual risk is signed off by the Executive Director. Activity does not proceed if the risk cannot be managed.
- Apply the FAWE Africa Informed Consent Package to images, stories, research, and all program engagement with children and vulnerable adults. Refusal to consent or assent has no effect on access to a programme.
- Promote a culture in which staff, volunteers and program participants can raise concern without fear of reprisal. Retaliation is itself misconduct and is reported as a safeguarding concern.
- Assess a partner’s safeguarding capacity before FAWE Rwanda funds or jointly delivers with that partner. A partner that cannot meet the minimum needs a time-bound strengthening plan, or the partnership does not proceed.
- Ensure partner agreements require notification to FAWE Rwanda within 24 hours of an allegation of trafficking, exploitation or abuse linked to FAWE-funded programming or staff, or that could reasonably affect the relationship.
Ensure suppliers sign the Supplier and Service Provider Code of Conduct once issued, and that consultants acknowledge the safeguarding policy in their contract.
|
| Resource mobilization |
Weight: 10% |
- Participate in design of project proposals for future funding.
- Search and share prospective funders and funding opportunities for FAWE Rwanda programs.
- Representing FAWE Rwanda in technical program partnership forums when deemed necessary.
- Contribute to procurement processes and any other responsibilities related to the program.
|
| Other duties |
- Ensure compliance with FAWE Rwanda Chapter policies and all relevant legislations.
- Act at all times according to FAWE Rwanda’s values and in support the achievement of its vision, mission and values.
- To undertake other duties of a similar nature as reasonably required by the line manager.
|
4. Person Specification
Essential:
- Demonstrable understanding of safeguarding principles and child/vulnerable adult protection frameworks.
- Strong written and verbal communication skills, including the ability to handle sensitive information with discretion.
- Ability to remain calm and act decisively in emergencies or high-pressure situations.
- No safeguarding-related conduct concerns on record; willingness to undergo background/police clearance checks.
5. Person specifications Academic & professional qualifications
- At least a bachelor’s degree in any of the following disciplines awarded by an accredited university: Education, Human Resource Management, humanities, business administration or related social science.
- Post graduate qualification in any of the above disciplines is an added advantage.
6. Essential experience
- At least 7 (seven) years working experience in education system as teacher/lecturer, school administrator, counsellor, or similar roles.
- At least 5 (five) years previous field experience in a Non-Governmental Organization.
- Demonstrable experience in developing, implementing and embedding safeguarding and child protection policies and procedures.
- Knowledge of HR policies, procedures and processes.
- Proficient written and verbal communication skills in English.
- Good knowledge of MS Office Applications, and other ICT platforms, ability to learn quickly
- Be a person of integrity to handle confidential or sensitive information
- Ability to work with people from diverse background
7. Essential knowledge
- Excellent written and verbal communication skills in English, French and Kinyarwanda.
- Proficiency in multimedia content creation and digital platforms.
- Strong organizational and project management skills.
- Passion for humanitarian work and a commitment to FAWE Rwanda’s values.
8. Job application procedures
- Application letter addressed to FAWE Rwanda Executive Director and Education certificates (combined in pdf);
- Recent Curriculum Vitae (CV)with three referees with proven work Experience including service certificate (combined in pdf).
- Highly qualified candidates should send their cover letter; well detailed CV and copies of degrees and certificates.
How to Apply
Interested candidate should submit their application no later than 15th October 2026. Please click on the “Apply” button to complete your application.
Only shortlisted candidates will be contacted.
Click here to visit the source for application
6. Information Technology (IT) Officer
TERMS OF REFERENCE (TORs) FOR RECRUITING AN INFORMATION TECHNOLOGY (IT) OFFICER FOR FAWE RWANDA CHAPTER
1. Background
The Forum for African Women Educationalists (FAWE) is a membership-based Pan-African Non-Governmental Organization that operates through 34 National Chapters in 33 countries in Sub-Saharan Africa to promote girls’ and women’s education. FAWE’s vision, mission and goal focus on quality education for girls and women socio-economic empowerment. FAWE Rwanda is one of 33 national chapters. FAWE Rwanda Chapter was started in 1997 and since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.
FAWE Rwanda Chapter would like to recruit an IT Officer for a period of 3 years renewable based on performance and funding availability.
2. Purpose of the position:
The IT Officer will provide effective, reliable, secure and innovative ICT services that enable FAWE Rwanda to effectively deliver its programmes and achieve its organizational objectives. The IT Officer will be responsible for the day-to-day management, availability, security and continuous enhancement of the organization’s overall ICT infrastructure (i.e., systems, digital platforms, data, equipment) and user support services.
The Officer will ensure that staff always have the appropriate technology, systems and digital skills to work effectively and efficiently while proactively identifying opportunities to utilize emerging technologies and automation to improve organizational efficiency, programme delivery, collaboration and knowledge management. The details of the position are shown below:
The position will be working closely with the Communications Officer on FAWE Rwanda website with the IT Officer providing technical administration, security, hosting, performance, backups and systems support while the Communications Officer retains overall responsibility for content, editorial direction, messaging, visibility and other communication outputs.
| Job Title: |
Information Technology Officer |
| Job family: |
Technical |
| Job Grade |
| Reports to: |
Finance & Admin Manager |
| Direct reports: |
None |
| Job Purpose: |
The core purpose of the IT Officer is to provide secure, reliable and innovative ICT services that enable FAWE Rwanda’s staff and programmes to operate effectively. The IT Officer will manage and support ICT infrastructure, digital systems, cybersecurity, data, IT assets and digital platforms. Provide technical support to projects and organizational initiatives, build staff digital capacity, and identify opportunities to leverage emerging technologies, automation and innovation to improve efficiency, programme delivery and organizational performance. |
| Performance areas |
| ICT Infrastructure, Technical Support & Service Delivery |
Weight 30%
- Maintain, monitor, and optimize the organization’s ICT infrastructure, including computers, servers, networks, internet connectivity, printers, and related systems to ensure reliable and efficient operations.
- Provide technical support by diagnosing and resolving hardware, software, network, and system-related issues in a timely manner.
- Administer and support the organization’s Microsoft ecosystem, including Microsoft 365, Dynamics 365 Business Central, email systems, user accounts, access controls, and collaboration platforms to ensure secure and reliable service delivery.
- Manage and monitor server environments, cloud services, and network infrastructure to ensure high availability, performance, and security of ICT services.
- Implement and maintain cybersecurity measures, including endpoint protection, antivirus solutions, patch management, access controls, and security monitoring.
- Manage data storage, backup, recovery, and business continuity processes to safeguard organizational information and minimize operational risks.
- Liaise with ICT vendors, service providers, and maintenance partners to ensure effective service delivery, contract compliance, and timely resolution of technical issues.
- Maintain accurate ICT asset inventories, system documentation, software licenses, and infrastructure records to support accountability and compliance requirements.
- Train and support staff in the effective use of ICT systems, applications, and digital tools while promoting adherence to ICT policies and best practices.
- Evaluate, test, and support the implementation of new technologies, systems, and digital solutions, while preparing periodic reports and recommendations to enhance ICT service delivery and operational efficiency.
- Support the planning, implementation, and monitoring of the ICT budget to ensure effective utilization of technology resources
|
| Website management andbackups |
Weight : 20%
- Support in organising and updating FAWE website content with latest information, pictures and videos.
- Coordinate with the Communication Officer in managing the blog page for testimonies and success stories.
- Monitor and protect FAWE Rwanda Website against threats together with the host company.
- Support programmes to share monthly report on the Website performance by highlighting metrics such as unique visitors, new users, returning users and bounce rate.
- Production of infographics and other data visualization materials.
- Create secure backups of the Website together with the hosting company.
|
| Content Creation: |
Weight: 20%
- Provide technical support for FAWE’s website, including ensuring its availability, security, functionality, content management access, system updates, backups, and overall performance, in collaboration with the Communications and Advocacy Officer.
- Support the Communications and Advocacy Officer by maintaining the technical infrastructure required for website content publication and digital communication platforms, ensuring seamless and secure operation of these systems.
|
| Managing FAWE Emails |
Weight: 20%
- Manage FAWE Rwanda’s email systems and ensure they are protected against security threats and unauthorized access.
- Create, activate, suspend, and deactivate email accounts; assign appropriate access rights; manage passwords and security settings; and maintain email system configurations.
- Monitor the availability, security, and performance of the email system to ensure reliable service delivery.
- Manage shared mailboxes, distribution groups, and email aliases in accordance with organizational needs.
- Ensure the timely deactivation and archiving of email accounts when staff exit the organization, in line with FAWE policies and data protection requirements.
- Troubleshoot and resolve email delivery, login, synchronization, and account-related issues.
- Implement and maintain email security measures, including spam filtering, phishing protection, multi-factor authentication, and threat monitoring.
- Maintain backups and support the recovery of email data where applicable.
- Ensure staff adherence to FAWE’s email usage, information security, and acceptable use policies.
- Build staff capacity on email management, cybersecurity, and the effective use of digital communication tools through regular training, coaching, user support, and awareness sessions.
- Develop and disseminate user guides, ICT tips, and best practices to strengthen staff digital literacy, promote safe online behavior, and enhance compliance with organizational IT policies and procedures.
- Provide orientation and onboarding support to new staff on organizational email systems, ICT resources, and information security requirements..
|
| Technical contribution to Resource Mobilization |
Weight: 10%
- Participate in design of project proposals for future funding.
- Search and share prospective funders and funding opportunities for FAWE Rwanda programs.
- Representing FAWE Rwanda in technical program partnership forums when deemed necessary.
- Provide support to procurement and logistical processes related to resource mobilization initiatives and other assigned activities within the scope of the role.
|
| Project Management: |
- Provide technical expertise and guidance in the design, implementation, monitoring, and continuous improvement of projects that incorporate ICT, digital transformation, STEM, innovation, data systems, and technology-enabled solutions.
- Support programme teams in project planning and implementation by identifying ICT requirements, developing technical specifications, proposing appropriate technology solutions, and contributing to project budgets and implementation plans.
- Provide technical support to the implementation of FAWE programmes, including the Mastercard Foundation Phase II Programme and other initiatives requiring digital, STEM, or technology-based interventions.
- Coordinate and support the implementation of technology-related project activities, including system configuration, testing, user acceptance testing (UAT), pilot initiatives, deployment, training, and project close-out processes.
- Monitor and report on ICT-related project deliverables, risks, performance indicators, and outcomes, while contributing to project documentation, donor reporting, knowledge management, and lessons learned.
- Collaborate with programme, MEL, finance, and communications teams to ensure technology solutions effectively support programme delivery, data quality, accountability, and organizational learning.
- Support the integration of innovative digital tools and technologies that enhance programme effectiveness, operational efficiency, beneficiary engagement, and evidence-based decision-making.
- Contribute technical expertise to the development of concept notes, project proposals, and resource mobilization initiatives, particularly those related to STEM education, digital inclusion, technology, innovation, and ICT4D (Information and Communication Technology for Development).
- Provide technical oversight and support to external ICT consultants, software developers, vendors, and service providers engaged in programme-related technology projects, ensuring adherence to project requirements and organizational standards.
|
| Person specifications |
| Academic & professional qualifications |
- Bachelor degree in computer science, IT, and other relevant field of study.
Professional certifications such as ITIL, PMP/PRINCE2, CompTIA, Microsoft, cybersecurity, cloud computing, data protection or other relevant ICT certifications will be an added advantage but are not mandatory.
|
| Essential experience |
- Working experience of at least 5 years holding a similar position in an NGO.
- Aware of current web technologies and computer infrastructure.
- Experience in prioritizing and sequencing both programmatic and operational activities;
- Problem-solving and decision-making in challenging environment.
- Ability to communicate consistently, clearly and effectively both written and oral with a range of stakeholders
|
| Essential/Desirable working knowledge |
- Strong understanding of day-to-day technological support in busy organisation; preferably an NGO.
- ICT infrastructure, networking, internet technologies, cloud computing, and related system administration.
- Microsoft technologies, including Windows operating systems, Microsoft 365, Teams, SharePoint, OneDrive, and Microsoft Dynamics 365 Business Central or similar enterprise platforms.
- Cybersecurity, data protection, identity and access management, endpoint security, email security, ICT risk management, and applicable ICT regulations and policies in Rwanda.
- Website and digital platform management, including content management systems (e.g., WordPress), web hosting, domains, DNS, SSL certificates, and related web technologies.
- Data management, backup and recovery, disaster recovery, and business continuity planning.
- IT service management, helpdesk operations, ICT asset and license management, procurement processes, vendor management, and technology support services.
- Technology project implementation, digital transformation, emerging technologies (including AI and automation), and technology solutions for NGOs and development programmes.
|
| Essential skills |
- Strong organizational and effective time management and multitasking.
- Effective communication skills (oral, written), proficient in English language, and effective report witing.
- Strong troubleshooting and analytical skills
- Cybersecurity awareness and risk management
- Project coordination and implementation skills
- Ability to train and build staff capacity on various aspects of technology and digital literacy
|
| Personality |
- Sociable, mature, integrity
- Ability to work under minimum supervision (self-mover)
- Ability to work under strict deadlines and remain on track.
- Curious and committed to continuous learning.
- Innovative and open to new technologies.
- Ability to explain technical issues in simple, non-technical language
- Demonstrates sound judgement when handling sensitive information and ICT security matters
|
3. Job application procedures
- Application letter addressed to FAWE Rwanda Executive Director and Education certificates (combined in pdf);
- Recent Curriculum Vitae (CV)with three referees with proven work Experience including service certificate (combined in pdf).
- Highly qualified candidates should send their cover letter; well detailed CV and copies of degrees and certificates.
How to Apply
Interested candidate should submit their application no later than 15th October 2026. Please click on the “Apply” button to complete your application.
Only shortlisted candidates will be contacted.
Click here to visit the source for application
7. Communications and Advocacy Officer
TERMS OF REFERENCE (TORs) FOR RECRUITING COMMUNICATIONS AND ADVOCACY OFFICER FOR FAWE RWANDA CHAPTER
1. Background
The Forum for African Women Educationalists (FAWE) is a membership-based Pan-African Non-Governmental Organization that operates through 34 National Chapters in 33 countries in Sub-Saharan Africa to promote girls’ and women’s education. FAWE’s vision and mission focus on advancing gender-responsive, inclusive and quality education for girls and young women, while strengthening their empowerment and participation in society. FAWE Rwanda is one of 34 national chapters. FAWE Rwanda Chapter was started in 1997 and since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.
FAWE Rwanda Chapter seeks to recruit a Communications and Advocacy Officer on a three-year contract, renewable subject to satisfactory performance and availability of funding. The details for the position are shown below:
2. Purpose of the position:
The Communication and Advocacy Officer will be responsible for designing, implementing, and monitoring communication and advocacy initiatives that enhance the organization’s visibility, influence policy dialogue, and mobilize support among key stakeholders, donors, media, and the public.
| Job Title: |
Communications and Advocacy Officer |
| Job family: |
Technical |
| Job Grade |
| Reports to: |
Executive Director |
| Direct reports: |
None |
| Job Purpose: |
The Communications and Advocacy Officer will lead the development and implementation of FAWE Rwanda’s communications, visibility and advocacy agenda. The position will strengthen FAWE Rwanda’s institutional profile, communicate evidence of programme impact, support policy influence, deepen engagement with key audiences and partners, and ensure consistent application of FAWE’s brand and communication standards.Working closely with programme teams and management, the Officer will translate programme evidence, research and participant experiences into compelling communications and advocacy products; manage media and digital platforms; support strategic campaigns and stakeholder engagement; and contribute to resource mobilisation and organisational positioning.The role will also ensure that all communication and documentation involving programme participants are undertaken ethically, with appropriate consent, safeguarding and data protection considerations. |
| Performance areas |
| Communication |
Weight : 35%
- Develop and implement a comprehensive communication strategy aligned with organizational objectives.
- Produce high-quality content (press releases, newsletters, reports, social media posts, blogs, success stories) that communicates the organization’s work and impact.
- Coordinate media relations, including drafting press statements and organizing press briefings.
- Design and produce visual and multimedia materials (infographics, videos, photo stories) in coordination with design/media staff or consultants.
- Develop and manage an annual communications plan and editorial calendar aligned with FAWE Rwanda’s strategic and programme priorities.
- Lead the documentation of programme impact through human-interest stories, case studies, photography, video and other multimedia products.
- Ensure ethical storytelling, informed consent, safeguarding and appropriate protection of programme participants in all communications and documentation.
- Monitor digital performance and media coverage using appropriate analytics and use the findings to improve communication approaches.
- Provide communications support to the Executive Director, including speeches, talking points, key messages, presentations and media briefs.
- Coordinate internal communications to ensure staff are informed about key institutional priorities, achievements and events.
- Maintain an organised digital repository of approved photographs, videos, publications, media coverage and communication assets.
- Ensure adherence to FAWE Africa’s branding, editorial and communication standards, as well as partner visibility requirements.
- Manage FAWE Rwanda’s external communications and ensure timely, consistent and accurate institutional messaging.
- Monitor FAWE Rwanda’s public profile and emerging reputational issues and advise management on appropriate communication responses, including crisis and risk communication where necessary.
|
| Advocacy: |
Weight: 35%
- Develop and implement Fawe Rwanda’s advocacy strategies and action plans in line with organizational and programme priorities.
- Identify key advocacy targets, opportunities, and entry points for policy influence.
- Build and maintain relationships with government officials, policymakers, civil society, media, and other stakeholders to advance FAWE Rwanda’s advocacy priorities..
- Develop evidence-based advocacy materials, including policy briefs, position papers, issue papers, talking points, fact sheets, and other advocacy messages .
- Plan and coordinate advocacy initiatives, including policy dialogues, campaigns, stakeholder engagements, and other actions aimed at influencing decision-makers.
- Represent Fawe Rwanda in coalitions, working groups, and relevant technical/advocacy forums and contribute to collective advocacy initiatives.
- Monitor policy developments relevant to the organization’s mandate and advise leadership on strategic responses.
- Coordinate advocacy activities and campaigns commemorating key international days on education, gender equality, and related FAWE priorities
- Provide technical support to programmes and partners to integrate advocacy approaches into programme planning, implementation, and stakeholder engagement.
- Document and disseminate advocacy outcomes, lessons learned, good practices, and successful interventions, and strengthen linkages between national advocacy priorities and relevant regional and global processes in coordination with FAWE Africa
|
| Coordination and Reporting: |
Weight: 20%
- Work closely with program teams to align communication and advocacy efforts with ongoing projects.
- Support event planning for campaigns, launches, and public engagements.
- Track and report on communication and advocacy outcomes using agreed indicators.
- Prepare periodic reports (monthly/quarterly) on activities, achievements, and challenges.
- Ensure all communication and advocacy materials comply with donor visibility and branding guidelines.
|
| Resource mobilization |
Weight: 10%
- Participate in design of project proposals for future funding.
- Search and share prospective funders and funding opportunities for FAWE Rwanda programs.
- Representing FAWE Rwanda in technical program partnership forums when deemed necessary.
- Contribute to procurement processes and any other responsibilities related to the program.
|
| Others |
- Ensure compliance with FAWE Rwanda Chapter policies and all relevant legislations.
- Act at all times according to FAWE Rwanda’s values and in support the achievement of its vision, mission and values.
To undertake other duties of a similar nature as reasonably required by the line manager.
|
| Person specifications |
| Academic & professional qualifications |
- Master’s degree in Communication, Mass Media, Journalism, Social Sciences, Public Relations , Gender, Project Management, , or any other related field.
|
| Essential experience |
- Have a minimum of at least five (5) years experience working in the NGO sector;
- Fluency in English and French and have excellent writing, editing and proofreading skills in both languages;
- Ability to work in multicultural settings and connect with a variety of people;
- Computer literacy with familiarity with desktop and web publishing methods and tools;
|
| Essential knowledge |
- Strong understanding of strategic communications, media relations, digital communications and public engagement.
- Knowledge of advocacy, policy communication and stakeholder engagement, preferably in education, gender equality or development.
- Good understanding of digital communication trends, social media management, web content management and audience analytics.
- Knowledge of ethical storytelling, informed consent, safeguarding and responsible communication involving children and vulnerable populations.
- Understanding of donor visibility requirements and institutional branding.
- Knowledge of Rwanda’s education and development landscape is an advantage.
|
| Essential skills |
- Effective time management and multitasking.
- Effective communication skills (oral, written), proficient in English language, and effective report witing.
- Proficiency in MS Office packages (word, excel, power-point).
|
| Personality |
- Sociable, mature, integrity
- Ability to work under minimum supervision (self-mover)
- Ability to work under strict deadlines and remain on track.
|
Job application procedures
- Application letter addressed to FAWE Rwanda Executive Director and Education certificates (combined in pdf);
- Recent Curriculum Vitae (CV)with three referees with proven work Experience including service certificate (combined in pdf).
- Highly qualified candidates should send their cover letter; well detailed CV and copies of degrees and certificates.
How to Apply
Interested candidate should submit their application no later than 15th October 2026. Please click on the “Apply” button to complete your application.
Only shortlisted candidates will be contacted.
Click here to visit the source for application
